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B Y-L A W S 



OF THE 



NEW-ENGLAND 
HISTORIC GENEALOGICAL SOCIETY 

1893 






IN 221^; ■* 
N. K. Hist. Genl. 3 






B Y - L A AV S. 



C HATTER I. 

THE CORPORATE SF:AL. 



Art. 1. — The device hitherto used by the Society, and here- 
with printed, shall continue to be the seal of the Corporation, 
and may be affixed to any instrument by an impression in inlc 
or by a stamp ; namely, — 




Art. 2. — The Recording Secretary shall have the custody 
of the seal, which shall be kept in the Society's House. 



CHAPTER II. 

MEMBEES AND DUES. 

Art, 1. — The Society shall be composed of Resident, Corre- 
sponding, Honorary, and Life Members: Honorary and Corre- 
sponding Members shall be elected from among non-residents 
of New England ; and Corresponding Members shall cease to be 
members if at any time they become residents thereof. Resi- 
dent and Life Members only shall be eligible to office, or be 
entitled to vote, or to take part in the business of the Society. 

Art. 2. — A book shall be kept by the Recording Secretary, 
in the Society's House, in which any member may enter the 
name of any person whom he may regard as suitable to be 
nominated as a Resident, Corresponding, or Honorary Member. 
But no nomination shall be made except by a report of the 
Council at a Stated Meeting of the Society, nor be acted upon 
at the same meeting at which it is reported ; nor shall more 
than one candidate for either Honorary or Corresponding 
Membership be reported at any one meeting. Transfers from 
one class of members to another class, however, may be made 
at any Stated Meeting upon the recommendation of the Council. 

Art. 3. — Proposals of candidates shall be accompanied by 
a brief statement of the place of residence and qualifications 
of the person proposed. 

Art. 4. — All members shall be elected by ballot, at a 
Stated Meeting, by a majority of the votes cast. A separate 
ballot on any name shall be taken upon the request of three 
or more members. 

Art. 5. — Each Resident Member shall pay five dollars at 
the time of his admission, and three dollars each first of 
January afterward, into the treasury, for the general purposes 
of the Society ; but any member shall be exempted from the 



annual payment if, at any time after his admission, he has 
paid or shall pay into the treasury thirty dollars in addition 
to his previous payments ; and all receipts for Life-Membership 
shall be and remain permanently funded, the interest only to 
be used for current expenses. Life Members shall be entitled 
to all the rights and privileges of Eesident Members. 

Art. 6. — If any person elected a Eesident Member shall 
neglect for three months after notification of his election to 
accept his membership in writing, and to pay his admission 
fee ; and if any person elected an Honorary or Corresponding 
Member shall neglect for one year after such notification to 
accept his membership in writing, — such election shall be void. 
If any Eesident Member shall neglect to pay his annual assess- 
ment for one year after it shall have become due, he shall 
cease to be a member. But this provision shall not take effect 
until one month after such member's name shall have been 
read to the Council, and a special notice given to him. The 
Council may, in their discretion, suspend the above provisions 
of this Article for a reasonable time. Any person who shall 
have ceased to be a member, under the provisions of this 
Article, for non-payment of his assessment may, at any time 
within two years, be re-instated in his membership by the 
Council, on paying said assessment and all subsequent assess- 
ments that would have been due from him, if he had remained 
a member of the Society. 

Art. 7. — Diplomas signed by the President, and counter- 
signed by the two Secretaries, shall be issued to all the 
members. 

Akt. 8. — Any member may withdraw from the Society at 
any time, by sending a written resignation to the Eecording 
Secretary, and paying all assessments due. Any member may 
be expelled for cause at any Stated Meeting of the Society, 
upon a unanimous recommendation voted at any regular meet- 
ing of the Council, one month's notice in writing having been 
first given to such member, if his residence be known. 



CHAPTER III. 

MEETINGS, QUORUM, AND AMENDMENTS. 

Art. 1. — There shall be a Stated Meeting of the Society on 
the first Wednesday of every month except July, August, and 
September, at three o'clock in the afternoon, in their House 
in Boston : 2^'^ovided, however, that the Council shall have 
authority to postpone any Stated Meeting, or to dispense with 
it altogether, or to direct it to be held at another place, or at 
another hour, whenever, for any cause, they may deem it desir- 
able or expedient. Special Meetings shall be called by either 
of the Secretaries, at the request of the President, or, in case 
of his death, absence, or inability, of one of the Vice-Presidents 
or of the Council. 

The Stated Meeting in January shall be the Annual Meeting 
of the Corporation. 

Art. 2. — At all meetings the record of the preceding meet- 
ing shall be read by the Recording Secretary immediately after 
the presiding officer has called the meeting to order; after 
which, at all Special Meetings, the business for which the 
meeting was called shall be transacted ; and at all Stated Meet- 
ings the order of business shall be as follows, unless otherwise 
ordered : — 

First, The reading of Papers and Essays. 

Second, The Report of the Corresponding Secretary. 

Third, The Librarian's Report. 

Fourth, The Report of the Council. 

Fifth, The Election of Members, and action on the recommen- 
dations of the Council. 

Sixth, The Historiographer's Report. 

Seventh, The unfinished business and the assignments of the 
last meeting, taken up in their order. 

Eighth, The transaction of other business. 



Art. 3. — Upon the request of the presiding ofliccr, any 
motion or resohition, oilered at any meeting, shall be submitted 
in writing. 

Art. 4. — Fifteen members shall be a quorum for all pur- 
poses except for amendment of the By-Laws, which shall be 
made only at a Stated Meeting (in the notification of which 
mention has been made of a purpose to amend the By-Laws) 
at which not less than twenty members are present, and after 
the subject has been reported on by a Committee appointed for 
the purpose at a previous meeting of the Society. 



CHAPTER IV. 

OFFICEES. 

Art. 1. — The Officers of the Society shall be a President, 
who shall be Chairman of the Council ; a Vice-President for 
each of the New England States ; a Recording Secretary, who 
shall be Secretary of the Council ; a Corresponding Secretary ; 
a Treasurer ; and a Librarian : all of whom shall be chosen by 
ballot at the Annual Meeting, and shall hold their respective 
offices for one year, or until others are duly chosen and 
installed. 

Tlie President, the Vice-President for Massachusetts, the 
Piccording Secretary, the Corresponding Secretary, the Treas- 
urer, and the Librarian, with nine other members, shall con- 
stitute the Council of the Society. Each member of the 
Council shall have a vote. Of the said nine members three 
shall be elected by ballot at each Annual Meeting for the 
term of three years, in place of the three whose term then 
expires ; and no one who has served a full term of three 
years shall be eligible for re-election until one year, at least, 
after the expiration of his term. Elections to fill vacancies 



8 

which may occur in the Council shall be for the unexpired 
term or terms, and shall be by ballot ; and such vacancies 
may be filled at any subsequent Stated Meeting on nomina- 
tion by the Council, unless otherwise ordered. 

AiiT. 2. — At the Stated Meeting in December, a Nominating 
Committee of five persons shall be elected by ballot by the 
Society. This Committee shall report at the Annual Meeting 
a list of candidates for Officers and members of the Council. 

Any twenty or more members may nominate a member for 
election to any position to be filled at the Annual Meeting, 
by signing and sending a nomination paper to the Recording 
Secretary, before the fifteenth day of December ; and all can- 
didates so nominated shall have their names printed on the 
ballots, in addition to the names of those nominated by the 
Committee. Should more than one person be nominated for 
any position, the names shall be printed on the ballot in alpha- 
betical order without any designation ; and each member vot- 
ing shall mark a cross (x) against the name of the candidate 
for whom he desires to vote. 

Akt. 3. — No member, in voting at any meeting, for any 
Officer, or for any member of the Council or of any Committee, 
shall be limited to the candidates who have been nominated ; 
but he may vote for any member of the Society. 

Art. 4. — Seven days, at least, before every meeting at which 
Officers or members of the Council are to be chosen, the Eecord- 
ing Secretary shall send a notice thereof to each Resident and 
Life Member, containing the names of all persons nominated 
for such positions. 



CHAPTEll V. 

THE PRESIDENT. 

Art. 1. — The rresident shall be the Chief Executive Officer 
of the Society; and, with the advice of the Council, shall 
superintend and conduct its prudential affairs. 

Art. 2. — The President, and in his absence one of the Vice- 
Presidents (the Vice-President for Massachusetts having prece- 
dence), shall preside in all meetings of the Society. In the 
absence of all these officers, a President ^jro tempore shall be 
chosen. 

Art. 3. — Unless otherwise ordered, all committees shall be 
nominated by the presiding officer, and confirmed by the 
Society. 



CHAPTER VI. 

THE RECORDING SECRETARY. 

Art. 1. — The Recording Secretary, or, in case of his death, 
absence, or inability, the Corresponding Secretary, shall warn 
all meetings of the Society, and of the Council, in such manner 
as the Council shall direct. 

Art. 2. — He shall attend all meetings of the Society and of 
the Council, and shall keep an exact record of the same ; enter- 
ing in full all accepted reports of committees, unless otherwise 
specially directed, or unless the same are to be included in the 
printed Proceedings. 

Art. 3. — He shall enter the names of all members system- 
atically in books kept for the purpose. 

Art. 4 — All books and papers in his official custody shall 
be the property of the Society, and shall be kept in the Library. 



10 

Art. 5. — In the absence of the President and of all the 
Vice-Presidents, he shall, if present, call the meeting to order, 
and preside until a President 'pro tciri'pore is chosen. 



CHAPTEE VII. 

THE CORRESPONDING SECRETARY. 

Art. 1. — The Corresponding Secretary shall inform all per- 
sons of their election as members ; send to each a copy of the 
By-Laws, calling attention to Articles 5 and 6 of Chapter II. ; 
and on their acceptance issue the proper diplomas. 

Art. 2. — He shall conduct the correspondence of the Soci- 
ety not otherwise provided for, and deposit all original letters 
received and copies of all letters sent, in regular files, in the 
Library. 

Art. 3. — At every Stated Meeting he shall read .such 
communications as he may have received since the last 
Stated Meeting. 



CHAPTER VIIL 

THE TREASURER. 

Art. 1. — The Treasurer shall collect all moneys due to the 
Society, and shall keep, in books belonging to it, regular and 
faithful accounts of all the moneys and funds of the Society 
that may come into his hands, and of all receipts and expendi- 
tures connected with the same, — which accounts shall be open 
always to the inspection of the Council ; and at the Annual 
Meeting he shall make a written or printed report of all his 
doings for the year preceding, of the amount and condition 
of all the property of the Society intrusted to him, and the 
character of the investments. 



11 

Akt. 2. — He shall invest aud manage the funds of the 
Society, with the consent and approval of the Council. 

Akt. 3. — When required to do so, he shall give bonds to 
the satisfaction of the Council for the faithful performance of 
the duties of his office. 

^in\ 4. — He shall pay no moneys, except on draft of the 
Council, or of its duly authorized committee. 



CHAPTER IX. 

ArmOPEIATIONS, AND TKEASUEER'S ACCOUNTS. 

Art. 1. — No person or committee shall incur any debt or 
liability in the name of the Society, unless in accordance with 
a previous vote and appropriation therefor by the Society or 
the Council. 

Art. 2. — At the Stated Meeting in December an Auditing 
Committee, consisting of not less than two persons not mem- 
bers of tlie Council, shall be appointed to examine the accounts 
of the Treasurer for the year preceding, and at the Annual 
Meeting to report thereon, and on the state of any property of 
the Society in his hands. 



CHAPTER X. 

THE LIBRARIAN. 

Art. 1. — The Librarian shall have charge of all the books, 
tracts, maps, manuscripts, and other property appropriate to 
the Library, and of all coins, works of art, remains of anti- 
quity, and other articles appropriate to the Cabinet ; and shi Jl 
cause to be made, and kept exact and perfect, catalogues of 



12 



each and all of them, doing whatever may be in his power, 
at all times, to preserve and increase the collections under 
his care. 

He 'shall properly assort, store, and safely keep, in such place 
or places as may be prescribed by the Council, all books, 
papers, and other articles not appropriate to the Library or 
the Cabinet. 

He also shall be the custodian of the Society's House. 

Art. 2. — He shall acknowledge every gift that may be 
made to the Library or the Cabinet, by a certificate addressed 
to the person making it. 

Art. 3. — At every Stated Meeting he shall report all gifts 
made to the Library and the Cabinet since the last Stated 
Meeting ; and, at the Annual Meeting, he shall present a state- 
ment of the condition and wants of the Library and of the 
condition of the Cabinet, with a detailed list of all accessions 
to each during the year, and the names of all donors. 

Art. 4. — He may have one or more assistants, appointed 
by the Council, who shall aid him in all or any of his duties ; 
who also shall aid the Eecording Secretary in warning meet- 
ings, copying reports, or in such other ways as may be required ; 
and who shall render such other services to the Society con- 
nected with its Library, its proceedings, and its publications as 
the Council may direct. 

Art. 5. — He shall be present in the Library, in person or 
by an assistant, at such hours and times as may be appointed 
by the Council for keeping it open, and shall endeavor to ren- 
der it useful to all who may resort to it. 

Art. 6. — He shall make all necessary preparations for the 
meetings of the Society, and of the Council, to whom he shall 
be responsible for the proper discharge of his duties. 

Art. 7. — He shall receive such compensation for his ser- 
vices as the Council shall determine. 



IB 



CHAPTER XI. 

THE IIISTORIOGKAPIIER. 

Art. 1. — The Historiographer shall collect materials for a 
history of the Society, prepare biographies of its deceased 
members for publication, and deposit the same in the Library. 
He may read at the Stated Meetings such of the biographies, 
or such parts of them, as he may deem advisable. 

Art. 2. — He may have such assistants as the Council shall 
determine. 



CHAPTER XII. 

THE EDITOR OF PUBLICATIONS. 

Art. 1. — The Editor of Publications shall edit, under the 
direction of the Council, the New-England Historical and 
Genealogical Register, the Memorial Biographies of deceased 
members, the Proceedings of the Annual Meeting, and all 
other publications of the Society not specially committed to 
other editorial supervision. 

Art. 2. — He shall receive such compensation for his ser- 
vices, and may have such assistants, as the Council shall 
determine. 



14 



CHAPTER XIII. 



THE COUNCIL. 



Art. 1. — The Council shall determine their own quorum; 
establish rules for the transaction of their business ; fix all 
salaries ; authorize all expenditures of money, drawing upon 
the Treasurer, from time to time, for such sums as may be 
required ; provide all engraved or printed blanks, and books of 
record ; act upon all resignations and forfeitures of member- 
ship ; and see that the By-Laws are complied with. An exact 
statement of all property so disposed of, with the names of 
recipients and manner of disposition, shall be filed with the 
Librarian, and shall be open to the inspection of members. 

They also may dispose, by sale or exchange, of any personal 
property not appropriate to the Library or the Cabinet, 

Art. 2. — They shall appoint, annually, the Historiographer 
and the Editor of Publications. 

Art. 3. — They shall appoint such subordinate officers and 
agents as they may deem necessary (who shall hold their 
respective offices during the pleasure of the Council), prescribe 
their duties, and allow them reasonable compensation. 

Art. 4. — They shall report, at their discretion, nominations 
for Eesident, Corresponding, and Honorary Members, to whicli 
not less than eight of their number shall have assented at a 
meeting of the Council. 

Art. 5. — They shall meet in the Society's Plouse within one 
week previous to every Stated Meeting, on such day and at 
such hour as they may fix by standing rule, and, upon notice, 
at such other times as the Chairman shall appoint, for the dis- 
charge of their appropriate duties, and for furthering the trans- 
action of such business as may be brought before the Society. 



LBJL'M 



15 

Art. 6. — They shall report, at every meeting of the Society, 
such business as they may deem it advisable to present. 

Aijx. 7. — They may appoint, for terms not exceeding one 
year, and prescribe the functions of, such committees of their 
number, or of the members of the Society, as they may deem 
expedient, to facilitate the administration of the Society's 
affairs ; and a complete list of such committees and the mem- 
bers composing the same, shall be printed, at the beginning of 
each year, in the Annual Proceedings. 

Art. 8. — They shall make all proper rules and regulations 
for the use of the Library and the Cabinet. 

Art. 9. — At the Annual Meeting they shall make an 
Annual Report. It shall include a detailed statement of the 
condition of the Library and the Cabinet, both of which they 
shall carefully examine annually in the month of December. 

Art. 10. — The records of the meetings of the Council shall 
always be open to the inspection of any member of the 
Society. 



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